The Opportunity

We're on the lookout for a highly organised and proactive Office Administrator to join our team at the Omahu Depot in Hastings.

This is a permanent, full-time role where you'll be the backbone of depot operations - keeping systems, processes, and people running smoothly day to day.

You'll support the Operations Manager, field teams, and wider UCSL business with a wide variety of administration tasks across office coordination, finance admin, health & safety systems, and operational support.

If you thrive in a busy environment, enjoy variety, and take pride in keeping things running efficiently behind the scenes, this role is for you.

What you'll be doing

• Supporting daily depot operations and administration
• Managing purchase orders from creation to receipting and invoicing
• Maintaining accurate records, registers, and databases (including Excel)
• Supporting job cost tracking and reporting systems
• Coordinating filing, document control, and office supplies
• Maintaining Health & Safety systems, PPE records, and compliance tracking
• Monitoring equipment testing and following up on expiries
• Coordinating meetings, rosters, travel, and accommodation
• Supporting staff movements, office logistics, and facilities admin
• Providing general support to field teams, Operations Manager, and wider admin team

No two days are the same so you'll need to be organised, adaptable, and ready to jump in where needed.

What you'll bring

• Previous experience in an office or administration role
• Strong attention to detail and accuracy
• Confidence managing admin processes (POs, invoicing, records)
• Good Microsoft Office skills, especially Excel
• Ability to manage competing priorities and work independently
• Strong communication and a practical, can-do approach
• A willingness to learn systems and improve processes

Experience in an operational environment is an advantage but not essential.

What we offer

• Permanent full-time role with competitive remuneration
• Supportive, down-to-earth team environment
• Life, trauma and income protection insurance
• Health insurance and family discounts
• Opportunities to grow your skills in a critical operational role

Apply now

We're reviewing applications as they come in, so don't delay. If you're ready for a busy, varied role where you'll make a real impact behind the scenes, apply today.